Administration

Administration is basically responsible for adding groups, people, assigning roles and permissions to them and reordering the meeting template format. The Administration link is accessible to the meeting space owner or the one to whom the facilitator has given the rights of Administration. Moreover it is possible for the authorized administrator to further assign this administration to anyone. This Administration is not just bound to the owner of the company. The Administration link will not be visible to the members of a meeting space who are not given administrative rights by the owner or any of the existing administrators for that particular meeting space.

Now Gminutes provides an Administration Link in the drop down menu at the top bar. Moreover Administration and Groups menu is in tabular form under meeting space name.

  • Groups
  • People
  • Invite People
  • Meeting Template
  • Roles and permissions
  • Meeting Space settings

Groups Top

  1. Once you click "Members", you’ll get the information about all the latest and previous members. You can change the role of that particular person or can delete too.
    Group listing
  2. Click Add a New Person in order to add new member to the meeting.
    add a person
  3. Click Add from Import List to add members to the meeting.
    add a person
  4. You can Edit the details too like the name of the group.
    group create
  5. Archive/unarchive the group. Then all of its members will be/will not be accessible to gminutes.
    Note that if the number of Groups is exceeded as allowed to you by your plan then you will get an error message that you have exceeded your plan limit. To get complete information regarding your plan click Pricing

Now Archive and Un-Archive groups’ functionality is added and changes are made in system accordingly for the Archived group.

People Top

You can find all the information of the person added from the columns.

It consists of an additional Lock/Unlock feature. When a group is locked, all of its members can’t access Gminutes. They will then be directed to contact their current Meeting Space Admin for this purpose. It is similar to when the Admin can also lock/unlock a particular member in any meeting space. Again that person will be notified via email that he is not able to access a specific Gminutes meeting and should contact the Meeting Space Admin for this purpose.
add a person

Gminutes has implemented a NEW feature of FILTERING in Administration. Now with this feature you can sort people on the basis of Roles assigned. With this you can have easy access to different people. Also you can have all the information of your personal meeting space!

Roles and Permissions: Top

A role is a designation or title you appoint to someone; Manager, Developer or Guest. You can choose any name depending upon the nature of his work.

  1. On the Role listing page click on Add a new role add role
  2. Open create role page and enter role name
  3. Check/Uncheck the required Permissions
  4. Click create button
    role and permissions

Invite People: Top

With the Gminutes’s NEW feature, now you can Import Contacts from CSV (Comma Separated Values) file. You can invite more people in one go. However the people can be invited as per subscribed package.
add a person

Meeting Template Page Top

Template is used in the body of the email for the meeting to display contents in given order.

You can drag the following to reorder. You will get the email in the same order as you set the list.

Agendas
An agenda is a list of meeting activities in the order in which they are to be taken up, beginning with the call to order and ending with adjournment. It usually includes one or more specific items of business to be considered

Minutes
Minutes, also known as protocols, are the instant written record of a meeting or hearing. They often give an overview of the structure of the meeting, starting with a list of those present, a statement of the various issues before the participants, and each of their responses.

Action Items
Action items are discrete units that can be handled by a single person.

Decisions
Decision is basically the outcome of the whole conversation regarding the agendas.

Meeting Space Settings Top

With Gminutes, you can Auto Approve the settings of your meeting space with Yes or No options. Just Click on Update to launch the settings successfully