Administration

Administration is basically responsible for adding groups, people, assigning roles and permissions to them and reordering the meeting template format. Here Administration link is accessible to the meeting space owner or the one to whom the facilitator has given the rights of Administration. Moreover it is possible for the authorized administrator to further assign this administration to anyone. Hence this Administration is not just bound to the owner of the company. Administration link will not be visible to the members of a meeting space who are not given administrative rights by the owner or any of the existing administrators for that particular meeting space.

Groups Top

1. Click Members, you’ll get the information about all the latest and previous members. You can change the role of that particular person or can delete too.
   
2. Click Add a New Person in order to add new member to the meeting.
   
3. You can Edit the details too like the name of the group.
   
4. You can archive/unarchive the group and hence all its members will be/will not be accessible to gminutes.
   Note that if the number of Groups is exceeded as allowed to you by your plan then you will get an error message that you have exceeded your plan limit. To get complete information regarding your plan click Pricing

People Top

You can find all the information of the person added from the columns.

It consists of an additional Lock/Unlock feature. When a group is locked, all of its members can’t access Gminutes. They will then be directed to contact their current Meeting Space Admin for this purpose. In the same way the Admin can also lock/unlock a particular member in any meeting space. Again that person will be notified via email that he is not accessible to Gminutes and should contact the Meeting Space Admin for this purpose.

Roles and Permissions: Top

A role is a designation or title you appoint to someone; Manager, Developer or Guest. You can choose any name depending upon the nature of his work.

1. On Role listing page click on Add a new role
2. Open create role page and enter role name
3. Check/Uncheck the required Permissions
4. Click create button
   

Import Contacts: Top

With the Gminutes’s NEW feature, now you can Import Contacts from CSV (Comma Separated Values) file. You can invite more people in one go. However the people can be invited as per subscribed package.

Meeting Template Page Top

Template is used in body of email for the meeting to display contents in given order.

You can drag the following to reorder. You will get the email in the same order as the list is set by you.

Agendas
An agenda is a list of meeting activities in the order in which they are to be taken up, beginning with the call to order and ending with adjournment. It usually includes one or more specific items of business to be considered

Minutes
Minutes, also known as protocols, are the instant written record of a meeting or hearing. They often give an overview of the structure of the meeting, starting with a list of those present, a statement of the various issues before the participants, and each of their responses thereto.

Action Items
Action items are discrete units that can be handled by a single person.

Decisions
Decision is basically the outcome of the whole conversation regarding the agendas.

Meeting Space Settings Top

With Gminutes, now you can Auto Approve the settings of your meeting space with Yes or No options Click on Update to launch the settings successfully